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How To Stay Focused On Building Your Business Model

It is easy to get distracted during the day as a business owner. We all look for something to fidget with to alleviate stress during the day. Some may surf the internet, others may doodle etc. We all need stress relievers.

The easiest way to stay on track is to use your calendar. If it is not on your calendar then you should not be doing it as "that activity" is not going to bring you income.

Your calendar should be organized by year, month and date. Your yearly calendar lists all the tasks which need to be completed in order for you to reach your sales goals. Your quarterly calendar should be organized similarly to specifically achieve the 4 main goals needed to achieve your yearly sales target Your Daily calendar is comprized of meetings and recurring meetings needed to achieve the quarterly goals.

In setting up your calendar, you should follow the following key points:

1. Set Clear Goals
2. Prioritize Tasks
3. Time Blocking

Setting Clear Goals:

In setting clear goals, you should define your vision by first setting a realistic first-year sales dollar amount. In order to do that, the following line items will help you stay on track:

1. Define Your Vision

Start by understanding what you want to achieve with your business model. Consider the purpose, thaget audience, and desired outcomds

2. Create SMART Goals

Make your objectives Specific, Measureable, Achieveable, Relevant, and Time-bound. For instance, instead of saying "increase revenue", set a goal like "achieve a 20% revenue growth in the next quarter"Start by understanding what you want to achieve with your business model. Consider the purpose, thaget audience, and desired outcomds

3. Create Specific Objectives

Break down your vision into specific, actionable goals. For example, if you're creating a subscription-based service, your goal might be to acquire 1,000 paying customers within six months.

Prioritize Tasks:

Prioritizing tasks are the key to success:

1. Task Breakdown

Divide your business model development into smaller tasks. Prioritize them based on their impact and urgency.

2. Eisenhower Matrix

Use the Eisenhower Matrix to categorize tasks into four quadrants: urgent and important, important but not uregne, urgent but not important and neither urgent nor important.

3. Impact vs. Urgency

Prioritize tasks based on their impact and urgency. High-impact tasks that move you business model forward should take precedence.

4. Critical Path Analysis

Identify the critical tasks that diretly impact the success of your business model. Focus on these first.

Time Blocking

Time blocking is difficult for business owners to do while multitasking but this is a skill that needs to be learned to succeed.

1. Scheduled Focus

Allocate dedicated time blocks for working on your business model. During these periods, focus solely on the task at hand.

2. Avoid Multi-tasking

This is easier said than done. Every business owner needs to multi-task to succeed, but you should try to block time so that you can immerse yourself in one task at a time. For very important tasks, shut off the phone and put up a do not disturb sign in your e-mail and chat. That prevents others from interrupting you.

3. Structure work sessions

This is the best way to get things done. Schedule structured work sessions and complete the task on the session so that you do not have to go back to it during the day.

3. Batch Similar Tasks

Group related tasks together during these blocks. For instance, work on market research, customer segmentation, and revenue streams consecutively.

Create a Distraction Free Environment

Here are some suggestions in creating an evironment that prevents you from being distracted.

1. Quiet Space:

Find a peaceful area where you won’t be disturbed. Silence notifications and put away distractions like your phone.

2. Noise Cancelling Headphones:

: If needed, invest in noise-canceling headphones to minimize external disturbances.

3. Physical Setup:

Designate a quiet workspace. Remove clutter, organize your materials, and ensure good lighting.

3. Digital Distractions:

Turn off notifications on your devices. Use website blockers if necessary.

Use the Pomodoro Technique:

This technique allows your body to function better during the day.

1. Work Intervals

Work for 25 minutes (a “Pomodoro”) followed by a 5-minute break. After four Pomodoros, take a longer break (e.g., 15-30 minutes).

2. Maintain Consistency

Repeat this cycle throughout your workday.

3. Stretch and Move

During breaks, stretch, walk, or do light exercises to refresh your mind.

Mindfulness and Miditation:

Your surroundings from the music playing to the scents in your office contribute to your inner peace.

1. Mindful Breathing:

Practice deep breathing exercises to center yourself. This can enhance focus and reduce stress.

2. Meditation Apps:

Explore meditation apps like Headspace or Calm.

3. Mindful Work

Practice being fully present during tasks. Notice distractions without judgment and gently bring your focus back.

3. Breathing Exercises:

Take deep breaths to reduce stress and enhance concentration.

Stay Organized:

In setting clear goals, you should define your vision by first setting a realistic first-year sales dollar amount. In order to do that, the following line items will help you stay on track:

1. Digital Tools:

Use calendars, task management apps (e.g., Todoist, Asana), and project management software (e.g., Trello, Monday.com) to organize your tasks.

2. Regular Reviews

Periodically review your progress and adjust your approach as needed.